Vacancy: Full Time League Organiser in West Yorkshire
2016 was our second year in West Yorkshire and with playing numbers more than doubling we are looking for another significant year of growth in 2017. To help accommodate this further growth we are looking for a League Organiser to join the team working full time on a self-employed contract.
The League Organiser role will predominantly focus on league administration at the venues and behind the scenes. There will also be opportunities to get involved in various other projects or work streams dependent on the skills and experience of the successful applicant.
Reporting directly to a Try Tag Rugby Yorkshire Director, the position requires someone that is first and foremost extremely organised and can handle a high level of daily admin in a fast, accurate and professional way. You should be very good at organising events and people, be self motivated, hardworking, reliable, highly organised people with a strong attention to detail and a love for Rugby (all codes). With the role of league organiser being a largely customer facing role, you will also need strong communication, customer service and conflict management skills. You will look after the management and operations of your leagues and administrative duties.
The role will require you to manage four leagues weekly. These leagues are run on Monday, Tuesday, Wednesday and Thursday. You will also be expected to work a number of Saturday (including but not limited to Saturday 5th August) events throughout the year. You will be facilitating events at our leagues and social venues and administering leagues away from the venues, with your secondary work being business development and/or project work.
Provided performance is satisfactory, the role will continue through until approximately August 11th when the summer seasons come to a close. Depending on autumn playing numbers, there is a chance the position might be extended until mid November. If performance is exceptional, this role could lead to potentially permanent employment.
Responsibilities of the League Organiser
Key responsibilities of this position include:
Venue League Management
- Oversee the onsite management of your venues
- Work with the Try Tag Rugby team to oversee the off site management, administration and operations of your venues
- Use Try Tag Rugby's online management system to provide competition administration including but not limited to making complex draws and updating results.
- Draft up and send professionally written mass email communications to your leagues
- Collect registration fees and sell Tag Rugby shorts at your venues
- Promotional work of your leagues, weekend events and social events
- Responsible for the roster of referees at your venues
- Responsible for training and development of referees at your venue
- Assist with team / player registration enquiries over the phone, email and in person.
- Making the effort to know all your players on a personal level
- Taking ownership of your leagues by being responsible for growth between seasons, making sure existing teams continue playing and undertaking local promotions to help grow the league.
- Sell the benefit of weekend tournaments to existing players and teams
- Assist with the day to day running of Try Tag Rugby Yorkshire including but not limited to answering emails and phone calls, updating the website, petty cash management, washing equipment and more.
- It is essential you are a confident Tag Rugby referee (or willing to be trained up as one) as the League Organiser will often need to stand in for referees who are late, drop out at the last minute or get injured. You will be required to assist with refereeing at Try Tag Rugby weekend one day events.
- You will have a sound knowledge of Rugby (any code) as you will be required on occasions to confidently provide advice and give encouragement to new teams and players, so they will be able to pick up the rules and maximise their enjoyment of the sport. You may also be required to run free taster sessions for new players or teams.
Background, Skills & Experience
- The full time League Organiser position would ideally suit a recent Sports Management or Business graduate with an interest in Rugby who is looking to build experience in the Sports Industry or a sports enthusiast looking for additional work. Current Tag Rugby players or referees looking to get more involved are strongly encouraged to apply.
- The ideal candidate would have studied Sports Management or Business and have some understanding of the social sports sector. Whilst the position will initially be part time on a self-employment contract, Try Tag Rugby Yorkshire is ideally looking for someone interested in having a long-term association with the company.
- No experience in similar roles is necessary and we welcome applicants looking for a switch of careers. Experience working with a sports organisation would be a plus.
- The ideal candidate must be hard working, reliable, highly organised, have great people and customer service skills and have strong attention to detail. You must have the ability to use your initiative and work autonomously. You will have confidence in managing referees, excellent oral and written communication skills, be able to learn new IT systems (such as our league management system), conflict management experience and the ability to resolve disputes plus a reasonable understanding of sports administration, such as being able to construct a draw.
- You must also be confident at sales, have a good sense of humour, be able to have fun on the job and be welcoming/approachable to new players joining our community. Strong administration skills are required with a minimum typing speed of 40 words per minute. A senior first aid certificate is essential (or the willingness to obtain one before starting the role). You will need to have an interest in Rugby (any code), good knowledge of the sport of Tag Rugby (or the desire to learn) and also need to be a capable Tag Rugby referee (or have the desire to be trained up to become a confident Tag Rugby referee).
- Try Tag Rugby Yorkshire will be running competitions at venues mainly in Leeds and its surrounding areas including Bradford and Wakefield. Which venues the successful candidate will be required to work at will be determined depending on demand and suitability. Try Tag Rugby Yorkshire does not yet have an office, therefore the candidate will be required to work from home when away from the venues. The candidate must also be prepared to regularly attend meetings and work regularly during the day from in, or around, the Rawdon area of Leeds.
- You will work a minimum of 35 hours per week. Core hours will be 6-10pm Monday - Thursday.
- The successful candidate will be required to work at the Yorkshire Tag Rugby Championships on Saturday 5th August and a number of other events (3-4) on Saturdays during the contract.
- Try Tag Rugby Yorkshire encourages flexible working arrangements in which you will be required to work a minimum of 140 hours per four week cycle. The contract has the flexibility to take Friday's off on occasions to allow for long weekends and work/life balance.
Candidates will need to have their own car in order to be able to transport themselves and the required kit/equipment to run a league to and from the venue.
You must provide evidence you have legal working rights in the UK. People on working holiday visas are welcome to apply.
£10 - £13 per hour dependent on skills and experience. You will be on a weekly rate with bonuses in place if targets are met and the contract is completed. Many expenses are covered including some travel.
Contract & Career Progression
- This role will initially be on a self employed contract. However we are looking for good people to have a long career at Try Tag Rugby Yorkshire. Provided performance is satisfactory, the initial contract will continue through until approximately August 11th when the summer seasons come to a close. Depending on autumn playing numbers, there is a chance the contract might be extended until mid November. If performance is exceptional, this role could lead to Full Time and potentially permanent employment. Opportunities for career progression exist with further management, back office and even franchising opportunities likely in the future.
Applications close at 9am, Thursday 9th March 2017. Interviews may take place before the application closing date if potential suitable candidates have been identified beforehand.
Please forward a cover letter and CV to firstname.lastname@example.org ASAP.