Vacancies: League Organisers in London
We are looking for League Organisers based in London to join us immediately. The application process is open to full-time, temporary (ie Uni student or teacher on summer holidays) or part-time (2-3 days-a-week) applicants.
The League Organiser role will predominantly focus on league administration at the venues and behind the scenes. There will also be opportunities to get involved in various other projects or work streams dependent on the skills and experience of the successful applicant.
Reporting to one of the two Operations Manager, the position requires someone that is well organised and can handle a high level of daily admin in a fast, accurate and professional way. You should be very good at organising events and people, be self-motivated, hardworking, reliable, have a strong attention to detail and a love for Rugby (all codes). You will look after the organisation, management and operations of your leagues and administrative duties.
The role will require you to manage up to four leagues a week. These leagues are predominantly run on Monday, Tuesday, Wednesday and Thursday evenings, but we will also operate a small, number of leagues on Friday evenings as well as Saturday and Sunday daytimes. You may also be expected to work at some of our one day tournaments on Saturdays. You will be facilitating events at our leagues and social venues and administering the leagues away from the venues, with your secondary work being business development and/or project work.
Responsibilities of the League Organiser
Key responsibilities of this position include:
Venue League Management
- Oversee the onsite management of your venues.
- Work with the Try Tag Rugby team to oversee the off site management, administration and operations of your venues.
- Use Try Tag Rugby's online league management system to provide competition administration including but not limited to making complex draws and updating results.
- Draft up and send professionally written mass email communications to your leagues.
- Collect registration fees and sell Tag Rugby shorts at your venues.
- Promotion of Try Tag Rugby’s weekend tournaments and social events at your leagues.
- Responsible for the roster of referees at your venues.
- Responsible for training and development of referees at your venue.
- Assist with team / player registration enquiries over phone, email and in person.
- Making the effort to know all your players on a personal level
- Taking ownership of your leagues by being responsible for growth between seasons, making sure existing teams continue playing and undertaking local promotions to help grow the league.
- Assist with the day to day running of Try Tag Rugby including but not limited to answering emails and phone calls, updating the website, petty cash management, washing equipment and more.
- It is essential you are a confident Tag Rugby referee (or willing to be trained up as one) as the League Organiser will often need to stand in for referees who are late, drop out at the last minute or get injured. You will be required to assist with refereeing at Try Tag Rugby weekend one day events.
- You will have a sound knowledge of Rugby (any code) as you will be required on occasions to confidently provide advice and give encouragement to new teams and players, so they will be able to pick up the rules and maximise their enjoyment of the sport. You may also be required to run free taster sessions for new players or teams.
Background, Skills & Experience
- The League Organiser position would ideally suit recent Sports Management or Business graduate with an interest in Rugby or sports enthusiasts looking for a change of career. Current Tag Rugby players or referees looking to get more involved are strongly encouraged to apply.
- The ideal candidate would have studied Sports Management or Business and have some understanding of the social sports sector. Whilst the position will initially be on a self-employment contact, Try Tag Rugby is ideally looking for people interested in having long-term careers with the organisation, given we are growing across all indicators at 20-40% per annum. Whilst the majority of the working week will be spent organising leagues, there will be time each week to work in business development. The specific areas chosen will be dependent on the skills, experience and background of the successful candidate.
- With Try Tag Rugby being a rapidly growing small organisation, virtually all areas of business administration are a possibility, however we are specifically interested in people with experience in Sales, Marketing, IT, Public Relations, Project Management, Communications, Sponsorship, Event Planning, Social Media or Finance.
- No experience in similar roles is necessary and we welcome applicants looking for a switch of careers. Experience working with a sports organisation would be a plus.
- The ideal candidate must be extremely organised and have a strong ability to organise others. You should be hard working, reliable, have great people skills and have strong attention to detail. You must have the ability to use your initiative and work autonomously. You will have confidence in managing referees, excellent oral and written communication skills, be able to learn new IT systems (such as our league management system), be able to resolve disputes and have a reasonable understanding of sports administration, such as being able to understand a draw.
- You must also be confident at sales, have a good sense of humour, be able to have fun on the job and be welcoming/approachable to new players joining our community. Strong administration skills are required with a minimum typing speed of 40 words per minute. A senior first aid certificate is essential (or the willingness to obtain one before starting the role). You will need to have an interest in Rugby (any code), good knowledge of the sport of Tag Rugby (or the desire to learn) and also need to be a capable Tag Rugby referee (or have the desire to be trained up to become a confident Tag Rugby referee).
- Try Tag Rugby run leagues at venues in London and its surroundings. Which venues the successful candidates work at will be determined depending on demand and suitability. Try Tag Rugby have an office in Elephant and Castle. Working from home is permitted on occasions if business needs allow.
- You will work a minimum of 35 hours per week in the full-time role. Normal hours will be 2-10pm Monday to Thursday but there may be earlier or later starts depending on business requirements. Some successful candidates may also be required to work Friday evenings, Saturday or Sunday day time, 10-3pm. In which case, they won't be working all four evenings, Monday to Thursday.
- The successful candidates will be required to work at all our weekend festivals, of which there are roughly 6 a year on Saturdays.
- Try Tag Rugby encourages flexible working arrangements in which you will be required to work a minimum of 140 hours per four week cycle. This position has the flexibility to take Fridays off on occasions to allow for long weekends and work/life balance.
- You must provide evidence you have legal working rights in the UK. People on working holiday visas are welcome to apply.
- £18-22K dependent on skills and experience for full-time candidates, pro-rata rate for part-time. You will be on a weekly rate with a further bonuses in place if targets are met and the contract is completed. Many expenses are covered including your weekly travel.
Contract & Career Progression
- Please note this role will initially be on a self employed contract. However we are looking for good people to have a long career with Try Tag Rugby. From last year's intake of six league supervisors, four have had their contracts extended throughout the winter and two are now in permanent positions on the payroll. Opportunities for career progression exist with further management, back office and even franchising opportunities likely.
- Applications will close at 11am on Friday 14th July 2017. Interviews will take place once suitable candidate/s are identified.
Please forward a cover letter and CV to firstname.lastname@example.org